Accounts Payable Administrator
Sonele
Accounting & Finance, Software Engineering, Sales & Business Development
Canada · Ontario, Canada · Markham, ON, Canada
Posted on Mar 7, 2026
Role Summary
The Accounts Payable Administrator is responsible for managing the company’s invoice processing, vendor payments, and expense workflows with accuracy and efficiency. This role plays an important part in maintaining strong vendor relationships and supporting timely and accurate financial reporting.
Key Responsibilities
Invoice Processing
CAD$21.00 to $23.00 Hourly
The above information on this job description and specification has been designed to indicate the general nature and level of work performed by employees within this job. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job.
Please note that artificial intelligence (AI) technologies may be used during this recruitment process to assist with the evaluation of applications. These tools support, rather than replace, human judgment.
The Accounts Payable Administrator is responsible for managing the company’s invoice processing, vendor payments, and expense workflows with accuracy and efficiency. This role plays an important part in maintaining strong vendor relationships and supporting timely and accurate financial reporting.
Key Responsibilities
Invoice Processing
- Receive, review, and verify invoices for accuracy and appropriate approval.
- Enter and upload invoices into the ERP system with accurate GL coding.
- Match invoices to purchase orders and supporting documentation; investigate and resolve discrepancies as needed.
- Ensure invoices are processed in a timely manner to support month-end closing.
- Prepare and process semi-monthly payment runs (ACH, wire transfers, and online payments).
- Ensure payments are completed accurately and on schedule while supporting effective cash management.
- Maintain organized and accurate payment records and supporting documentation.
- Respond to vendor inquiries and resolve billing discrepancies in a professional and timely manner.
- Maintain vendor files, including up-to-date contact and banking information.
- Reconcile vendor statements and follow up on outstanding items to ensure accounts remain current.
- Work closely with procurement, operations, and department managers to resolve invoice or purchase order issues.
- Assist with employee expense report processing and ensure compliance with company policies.
- Diploma or degree in Accounting, Finance, or a related field, or equivalent practical experience.
- 2–3 years of experience in an Accounts Payable or similar accounting role.
- Solid understanding of accounts payable processes and basic accounting principles.
- Experience working with ERP systems (JobBoss experience is an asset).
- Ability to process transactions in multi-currency and multi-company environments.
- Proficiency in Microsoft Excel (sorting, filtering, basic lookups; pivot tables an asset).
- Strong attention to detail and accuracy.
- Excellent organizational and time-management skills.
- Ability to process a high volume of transactions efficiently.
- Strong communication skills and professional vendor interaction.
- Problem-solving mindset with the ability to investigate and resolve discrepancies.
CAD$21.00 to $23.00 Hourly
The above information on this job description and specification has been designed to indicate the general nature and level of work performed by employees within this job. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job.
Please note that artificial intelligence (AI) technologies may be used during this recruitment process to assist with the evaluation of applications. These tools support, rather than replace, human judgment.